Case Study
EventCast
EventCast is a video conferencing platform that helps teams host virtual events, manage participants, share content, and coordinate sessions through one connected experience.
- 7 MonthsDelivery Timeline
- 9 SpecialistsProject Team
- 6 IntegrationsConnected Interfaces
Project Overview
EventCast is a video conferencing and virtual events platform designed to help organisations host structured online sessions. Hosts can create events, configure sessions, invite participants, manage speakers, share content, and monitor attendance through dedicated tools. Participants can join scheduled sessions, manage profiles, interact with presenters, and access relevant event information from a focused interface. Administrators can oversee events, users, sessions, and platform activity through operational controls. The product was built to simplify virtual event coordination while keeping communication and event management connected. Abhineh Infotech supported product planning, UI UX design, application development, backend engineering, integrations, testing, and deployment.
Project Idea
EventCast was designed to bring virtual event creation, live sessions, participant management, content sharing, and event operations into one structured conferencing platform.
Virtual events involve several connected activities, including event creation, speaker coordination, participant registration, session scheduling, content sharing, and live communication. Managing these activities across separate tools can create unnecessary coordination work. EventCast needed a central experience that connected event preparation with live session participation.
Abhineh Infotech connected event management, participant registration, session scheduling, speaker controls, video communication, content sharing, notifications, and administrative workflows through a unified architecture. The approach helped information remain consistent between host and participant experiences while supporting the operational requirements of virtual events.
The product principle focused on clarity, speed, and confidence. Hosts needed accessible controls for managing sessions and participants, while attendees needed straightforward joining and participation flows. Clear layouts and focused controls helped users understand event information and available actions throughout the virtual event journey.
Challenges
EventCast supported hosts, speakers, participants, and administrators with different responsibilities and access requirements. Hosts needed event and session controls, speakers required presentation tools, participants needed simple joining experiences, and administrators required broader platform visibility.
Virtual event platforms process varied information across registrations, profiles, schedules, sessions, speakers, attendance, chat activity, shared content, and event records. The system needed structured data handling so relevant information remained consistent across interfaces while supporting frequent updates during active events.
Live sessions can create sudden increases in concurrent users, video activity, messaging, and content requests. EventCast required efficient services, real time communication, scalable infrastructure, and responsive interfaces to maintain reliable session experiences during larger virtual events.
Project Milestones We Achieved
| Milestone | Tasks | Timeline | Responsible |
|---|---|---|---|
| Discovery and Planning | Mapped host, speaker, participant, and administrator journeys, event requirements, session workflows, communication needs, integrations, and architecture. | Month 1 | Product and Engineering Team |
| UI/UX Design | Designed event creation, participant registration, session rooms, speaker controls, content sharing, profiles, and administrative interfaces. | Month 2 | UI UX Design Team |
| Core Development | Built authentication, events, sessions, participant management, speaker tools, communication services, notifications, APIs, and dashboards. | Month 3 to 4 | Application Development Team |
| Integrations and Testing | Connected video, communication, notification, and content services while validating live sessions, permissions, and platform performance. | Month 5 to 6 | Integration and QA Team |
| Launch and Optimization | Prepared production infrastructure, completed final validation, monitored session activity, resolved issues, and refined event management workflows. | Month 7 | Engineering and Delivery Team |
Project Features
EventCast combines event creation, video sessions, participant management, speaker controls, content sharing, and administration through one structured virtual events platform.
Event Creation and Profiles
Hosts can create events, configure event information, manage profiles, and prepare sessions through structured event management tools.
Video Conferencing
Participants and speakers can join live sessions through integrated video communication experiences designed for structured virtual events.
Participant Management
Hosts can manage registrations, participant information, access permissions, and attendance details across scheduled virtual sessions.
Speaker Controls
Speakers can access session tools, manage presentation activity, and interact with participants through focused conferencing controls.
Content Sharing
Hosts and speakers can share relevant presentation materials and event content during scheduled virtual sessions.
Operations Dashboard
Administrators gain central visibility into events, users, sessions, attendance, and platform activity through dedicated operational controls.
Results
EventCast launched as a connected virtual events platform covering event creation, participant registration, live sessions, speaker management, content sharing, notifications, and administration. The delivered product brought event preparation and live participation into one structured environment.
Centralised management tools gave hosts and administrators clearer visibility into events, sessions, participants, speakers, and attendance. This helped create more consistent workflows for preparing events, coordinating sessions, and monitoring platform activity.
Participants gained a more organised journey from event registration through live session participation. Clear event information, accessible joining flows, and focused session interfaces helped attendees move between important event activities with less unnecessary navigation.
The platform established a foundation for continued virtual event development. Its architecture can support larger sessions, additional communication capabilities, advanced engagement tools, event analytics, recording features, and expanded administrative functions as EventCast evolves.
Development Process
Explore
- Event Research
- Journey Mapping
- Requirement Analysis
- Session Wireframes
- UI UX Design
- Flow Validation
Implement
- Web Development
- Backend Development
- API Development
- Video Services
- Communication Services
- Content Services
Execute
- Functional Testing
- Load Testing
- Security Review
- Production Setup
- Session Monitoring
- Platform Optimization
Typography & colors
Plus Jakarta Sans
ABCDEFGHIJKLMNOPQRSTUVWXYZ
abcdefghijklmnopqrstuvwxyz
1234567890
Primary
#D97706
Secondary
#FCD34D
Tertiary Color
#FEF3C7
Icons Color
#64748B
Text Color
#0F172A
Background Color
#FFFFFF
App Visuals
EventCast
1 live stage
Sessions
Today's stages
Attendees
Registered
Present
Share slides
Speaker mode
PresentAlerts
Event notices
Almost there
Create profile
Tech Stack
Angular supported the EventCast web application with structured components and responsive interfaces. Elixir with Phoenix powered real time backend services and communication workflows. MariaDB handled structured event and account data, WebRTC enabled browser based video communication, and DigitalOcean provided cloud infrastructure, deployment, monitoring, and scalable application hosting.
- Angular
- Elixir Phoenix
- MariaDB
- WebRTC
- DigitalOcean
Build A Connected Video Conferencing Platform
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